Why does a managed print solution save your organisation money?
The cost of office printing is often overlooked. There are many upfront costs and also a number of hidden costs which are less simple to quantify.
It is estimated the average annual cost of office printing is roughly 3% to 5% of the annual turnover of an organisation. If your turnover is €500k your annual printing costs could be about €25k. When quantified like this, the importance of fixing your print costs becomes very obvious.
A managed print solution is transparent and has a fixed cost, regardless of how much of the printed page you cover in toner. By knowing your exact print costs (which includes all supplies and all service) you can easily budget for your annual office printing and can manage your budgets simply and accurately.
Our Managed Print Solutions normally save customers between 30% and 70% of their annual print costs. In the example above that would be a saving of between €7500 and €17500, which is definitely worth thinking about.
What other printing costs am I not seeing?
It’s easy to think that after the cost of the actual printing there aren’t other costs. This is an easy mistake to make. See below for our guide to the unseen costs of your self managed printing.
Power consumption costs:
Energy costs are often overlooked when choosing new printers and copiers. All the printers we supply are optimised for maximum power saving and minimum environmental impact. Our printers will reduce your power consumption annually saving you significantly on electricity costs.
Maintenance costs:
Most printers come with a 1 Year warranty, after this period it is the responsibility of the owner to pay for any service costs or printer fault repairs. Not only is this a costly process, it is also time consuming and problematic.
A managed print solution includes all service and maintenance within the fixed cost, and we are able to offer 24/7 support if necessary.
Staff Costs:
When looked at properly, it is amazing how much staff time is wasted because of organisations choosing the wrong printers and copiers. It is estimated that 15% of IT staff time is wasted dealing with organisations printer issues. Add to this time spent by purchasing teams or office managers regularly buying and negotiating on supplies for your printers. Time wasted by staff waiting for print jobs when printers are over utilised.
A properly designed managed print solution will prevent employees waiting around for their print jobs. There will be no need for employees to waste the organisations valuable time buying toners and printer supplies (at often inflated costs), all supplies are included in the fixed cost print solution and ordered automatically by the printer or copier when running low. Technical issues are dealt with swiftly and easily with on-site support (all included for free) for the lifetime of the managed print agreement. Your IT staff and office staff can spend their time focussing on more important things than troubleshooting and arranging costly repairs for your printers.
